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Confirm the chips, then settle the game
Most ledger confusion starts with two people describing different events: requesting chips, handing them over, receiving them or returning them. Record those facts separately.
Free shared ledger · Hosts and players must sign in · No Pro subscription required
1. Agree on the units before the first buy-in
Set the game's currency and chip-to-money conversion. If 100 chips represents $10, 2,000 chips represents $200. Write down which figure is chips and which is money. Do not treat “2,000” as a cash amount without its unit.
Hosts and players need accounts for this shared ledger. Keep the in-app invitation private and confirm you joined the intended game before submitting anything.
2. Keep requests out of the issued-chip total
A player can request a buy-in/rebuy; the host confirms chips issued. When the host records an issuance, the player confirms receipt. Pending is not completed. Before resubmitting after a slow network response, check whether the original request already exists; a deliberately new rebuy is a new request, not an attempt to “fix” an uncertain response.
If a request is returned, correct the facts rather than assuming the chips were issued. Review withdrawn, disputed and corrected entries as appropriate. The ledger should help the two participants agree, not manufacture agreement from a button click.
3. Count returned chips at departure
Record the chips actually returned, including zero where appropriate. Cash-outs are recorded immediately in PokerArc, unlike pending buy-in confirmations. Check the amount before relying on the result. The app is not a payment-transfer service; actual money settlement happens outside it.
| Player | Initial + confirmed rebuy | Returned | Calculation |
|---|---|---|---|
| Alice | 2,000 + 1,000 chips | 4,000 chips | (4,000 − 3,000) × $0.10 = +$100 |
| Bob | 2,000 chips | 1,000 chips | (1,000 − 2,000) × $0.10 = −$100 |
Confirmed chips in = 5,000; returned chips = 5,000. A separate pending 1,000-chip request does not change those totals. If your table does not reconcile, first look for a missing confirmation, cash-out, duplicate entry or unit mismatch. Do not alter a player's record merely to force zero.
4. Preserve each player's own result
Once participants have checked the completed game, use the existing result sharing or explicit personal Tracker export if wanted. Check date, duration and currency in the personal record. Avoid creating a second personal session if you already entered the same result manually. Table length and personal playing time can differ.
For personal cash records, follow the Session Tracker workflow; tournaments belong in the separate MTT accounting workflow. If the outcome feels unusually poor, review the records before explaining the downswing.
Keep a shared ledger with the people at the table
Hosts and players sign in with free accounts. Requests and confirmations are separate; settlement payments happen outside PokerArc.